Faculty Members on Sabbatical or Untenured Leave
Recruitment of Prospective Faculty and Staff
Independent Contractors Consultants, Visiting Scholars
Spouse, Partner, Family and Other Companion Travel
Bucknell Off-campus International Programs
Sponsored Travel Expenses
Travel expenses incurred by faculty members on sabbatical or untenured leave are reimbursable up to the amount specified within the leave letter of approval if the travel is directly related to the scholarly development as outlined within the leave proposal.
Students may be reimbursed for pre-approved travel expenses when there is a direct connection between the expense and the business purposes of the University. Departments may also reimburse students for educational-related travel expenses such as attendance at conferences, athletic events, or research.
Travel funded under a scholarship or fellowship is subject to the tax reporting rules in IRS Pub 970 Taxation of Scholarship and Fellowship Grants and Educational Assistance. Questions regarding this should be directed to Finance (570-577-1138).
The business purpose of the travel must be substantiated on the Travel Expense Report. Substantiating documentation such as a copy of the meeting or conference program should be provided.
Travelers in this category are defined as prospective employees or students, independent contractors, consultants, guest lecturers, visiting scholars, etc. Allowable travel expenses for non-University travelers are subject to BTP. A Travel Expense Report must be submitted in accordance with the requirements set forth in BTP. Note: advance approval of the departmental supervisor is required before travel expenses are incurred by non-University travelers.
All campus recruitment activities are subject to BTP as well as the additional recruitment-specific travel policies as provided by Human Resources. If there are recruitment-specific situations which are not addressed here, please contact Human Resources for direction.
Reasonable travel expenses incurred by independent contractors, consultants, and visiting scholars are reimbursable in accordance with BTP. Reimbursement is not taxable, provided the amounts claimed are properly substantiated. Unsubstantiated amounts will be reported as income per Form 1099 or other applicable tax reporting forms.
The travel expenses of spouse, partner, family member or other companions who accompany an individual on business travel are not covered by the University.
All international program activities are subject to the Office of International Education's specific program guidelines. Individuals considering participating in one of these programs should contact the Office of International Education.
When an individual travels under the sponsorship of an entity other than Bucknell, travel expenses, advances, prepayments, or bills shall not be charged to the University. Individuals should discuss exceptions with their supervisors.
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